Best Video Conferencing Solutions

You’ve got big plans to do great things with video conferencing, but before you invest in a system, first calculate the costs.

By comparing the direct and indirect costs associated with video conferencing solutions, you can make sure you choose a system that has everything you need, including a price that’s on budget. In this post we outline the three main costs associated with owning and operating a video conferencing solution and how various providers address these costs. We also offer a framework for evaluating video conferencing providers, including eight questions you should make sure to ask your sales rep.

Calculate the costs

1. Upfront costs

Buyer beware: Traditional executive conference room systems (legacy providers) often have the heftiest upfront costs, requiring customers to make big investments in their systems.

2. Recurring costs

These are typically charged by providers who offer a subscription-based approach to owning and operating their systems. Subscriptions may be purchased as an annual license or via a monthly fee that is based on the number of users. In either case, you will want to make sure that you choose a solution that’s scalable to your needs.

Buyer beware: Some providers require licenses to be purchased for employees who only occasionally use the system, a practice that can quickly become expensive.

3. IT overhead & support costs

These are primarily incurred with legacy systems that require customers to purchase complex, on-premise equipment. In contrast, software and cloud-based systems generally need little to no support from your IT staff since system maintenance and updates are conducted by the provider.

Buyer beware: Complex systems often require your IT staff to not only support and train users, but perform system maintenance and updates, which can become a costly use of your IT staff’s time.

Expensive doesn’t mean better

Now that you’ve considered the costs associated with owning and operating a video system, it’s time to consider which types of providers are best for you. As we discussed above, legacy providers are often the most expensive solutions to own and operate, however, their price doesn’t mean you’re getting the best that money can buy. There are several software and cloud-based video conferencing solutions that are equal in quality to legacy systems, but at a fraction of the cost.

Poll your peers

Once you know which type of system you want (this post can help), it’s time to do a little research and create a list of potential providers. If you have coworkers and peers who have used a particular system you’re interested in, ask them about their experience, what they like and don’t like about it. You may also want to poll your connections on professional networks like LinkedIn, if you can’t find someone in your immediate circle who has experience with a solution you’re considering.

You might also like

CRS Web Video Conferencing Webinar
CRS Web Video Conferencing Webinar
Lifesize Video Conferencing Camera - 10x -- The Power to Zoom
Lifesize Video Conferencing Camera - 10x -- The Power to Zoom
Best Video wall Display Solutions at Govt rate contract
Best Video wall Display Solutions at Govt rate contract ...
Best Video Conferencing and Court Reporting Services in
Best Video Conferencing and Court Reporting Services in ...
FRiEQ 3.5mm Male To Male Car and Home Stereo Cloth Jacketed Tangle-Free Auxiliary Audio Cable (4 Feet/1.2M) Fits Over Tablet & Smart Phone Cases For Apple iPad, iPhone, iPod, Samsung Galaxy, Android, MP3 Players - Blue/Yellow (Plug will be Fully Seated with Phone Case On)
  • Bevelled step down design allowing plug to be fully seated with phone case on
  • Connect iPod, iPhone, smartphone, Any mp3 player or tablet to your car or home stereo
  • Corrosion-resistant Gold plated 3.5mm Audio Plugs with Bevelled Step DESIGN fits phone bulky protective cases
  • High quality Nylon Fiber cloth jacket surrounds the cord for increased durability
  • Adopts aluminum foil tinned copper braided double shielding to interference protection
Panasonic Panasonic KX-TG9542B Link2Cell Bluetooth Enabled 2-Line Phone with Answering Machine & 2 Cordless Handset
CE (Panasonic)
  • Noise Reduction, Repeater Compatible, Smart Wall Mount, 2 Answering Machines, Music on Hold, Power Back-up Operation, Key Detector
  • Sleek Design
  • 3-way Conferencing with Speakers in Base and Handsets
  • Link2Cell Bluetooth Enabled
  • Sync Smartphone to Home Phone, No Landline Required, Link up to Two Smartphones to Make and Receive Cell Calls with Link2cell Handsets, 2-line Operation for Business...
Anker PowerCore Jump Starter 400 (Portable Car Jump Starter and USB Power Bank with Built-in Escape Hammer, Powerful LED Flashlight, Three-Mode Lamp and 400A Peak Current) Perfect for 3L Gas Engines (Black)
Automotive Parts and Accessories (Anker)
  • The Anker Advantage: Join the 10 million+ powered by our leading technology.
  • Car Jump Starter: Jump start your vehicle (up to 3L gas or 2.5L diesel engine) up to 10 times with 400 amps of peak current and heavy duty clamps and cables. Premium...
  • Portable USB Charger: With 6mAh capacity and our adaptive PowerIQ charging technology, charge phones, tablets or other devices at speeds of up to 2 amps via the...
  • Emergency Features: LED flashlight has ultra-bright, SOS and strobe modes. Magnetized base combined with side lamp ideal for roadside repairs. Window-shattering...
  • What You Get: Anker PowerCore Jump Starter 400, jumper cables, 14V wall charger, 14V car charger, welcome guide, our fan-favorite 18-month warranty and friendly...
TackForm Tackform C-Fit Universal Window/Dashboard Mount for iPhone 4/4s/5, Galaxy S3/S4/S4 Active, Q10, HTC One, Moto Razr and similar sized devices - Black
Wireless (TackForm)
  • Dual spring loaded arms for a secure grip
  • Holds devices between 2.2 and 3.4 inches wide
  • Balljoint for vertical or horizontal viewing
  • Sticks to the window! Sticks to the dash!
TRENDnet TRENDnet 10/100/1000Mbps Gigabit PCI Adapter
  • Support 32-Bit PCI Local Bus Master high-speed operation of Rev. 2.3 specification
  • 1 x 10/100/1Mbps Auto Negotiation and Auto MDI-X Gigabit Port
  • Built-in FIFO (8K/64K) buffers reduce overhead of memory transfers
  • Supports Full-Duplex Mode Doubles Network Data Rate to 20/200/2Mbp
  • Supports I 802.1Q VLAN Tagging (Windows 2 and above only)
Best Video Conference Solution –
Best Video Conference Solution –
[BEST BUY] Telepresence Solutions Elite Video Conferencing
[BEST BUY] Telepresence Solutions Elite Video Conferencing ...


What is the best video conferencing solution? | Yahoo Answers

I would use They have great service and low pricing.

What is the best video conferencing solution for multi-offices *and* a virtual (at home) work force?

Vidyo, HD Quality home from devices all the way to dedicated video conferencing hardware.

Copyright © . All Rights Reserved