WebEx conference calls

Online conference facilitates remote collaboration.

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If your business subcontracts with other vendors located across the country or hires consultants who telecommute remotely, face-to-face meetings of your entire team can carry a high price tag. The Cisco WebEx online meeting and collaboration service enables you to hold virtual conference calls so you can schedule real-time communication without the costs of airline tickets and hotel stays. Setting up a WebEx session can take less time than typing a meeting agenda.

Step 1

Visit the WebEx website and log in to your WebEx Meetings account. Click on the "Schedule" button.

Step 2

Type the name of your event in the "What" field on the Schedule a WebEx Meeting screen. Use the online calendar to select the date and the drop-down menu next to it to choose your start time. Click on the "Length" drop-down menus to set the duration of your event in hours and minutes.

Related Reading: How to Have a Conference on the Telephone

Step 3

Type the email address of each attendee into the "Who" field. Press the "+" button to add each team member to the list.

Step 4

Type or paste in optional Agenda items to itemize your plans for the meeting. You can enter up to 1, 200 characters of information in the Agenda field.

Step 5

Click on the "Attach Files" link to browse to the location of documents you want to provide for advance review. Each attendee receives emailed notification of these uploads.

Step 6

Type an optional password in the Meeting Password entry field to require attendees to log in to your conference call. Click on the "Record This Meeting" checkbox to create an audio backup of your conference proceedings.

Step 7

Click on the "Schedule It" button to formalize your event. Each attendee receives an emailed invitation that contains a link to the event.

Tips

• Attendees don't need to sign up for WebEx accounts to join your online meeting.
• Use the WebEx mobile apps for iPhone, iPad and Android to host, run or join a conference.
• You can schedule a conference and allow others to run all or part of the meeting.

Warning

• Meetings scheduled through free WebEx Basic accounts can't include more than three participants and have limits to their audio quality level, support, file storage and shared meeting features.