Best Meeting Software

Q: I have a small business and I rely on communicating with people outside of the office. I’d like to use online meeting software, but I’m not sure which one is the best, particularly when it comes to value. Can you help?

Thank you for your question! What was once just a reality in science fiction stories is now here in real life: interacting with other people thousands of miles away through a video screen. Online meeting software is a fantastic way for businesses to have office-style conferences when you’re not in the same room. It combines voice and audio (over either VoIP or teleconference) to keep you connected wherever you are. The question, though, is which software is the best?

What to look for when selecting an online meeting software

Each online meeting program offers a different set of features to help you conduct business. That’s why it’s important to consider these three things when you’re shopping around:

1. Number of participants allowed. The number of people you have in a meeting will probably depend on the size of your company. At a small company it’s most likely not necessary to have a service with more than 25 people, and you might even be able to save money on a plan that limits you to 10 participants, such as VoxWire’s $19.99/month plan.

2. Presentation tools. Do you want a virtual whiteboard everyone can write on during a meeting? How about the ability share files or remote control of someone else’s computer to access documents? These are the kinds of tools that are included in some online meeting software, and that’s why it’s important you make sure the program you select has the necessary tools for your meetings. Those who want to share large video files, especially those in HD, should consider Fuze Meeting, which is also a handy service for people who want iPhone support.

3. Price. It’s important to get value for your money, especially when you’re running a business. Many services offer competitive prices, but the cheapest plan isn’t always the best. That’s why it’s important to make sure the features you want are included. Another thing to consider is the length of the free trial. All of the programs we reviewed came with at least a 14-day free trial, and some have as many as 30 days. Consider trying different ones to see which you like best.

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Q&A

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How do I insert a YouTube video in a Adobe Connect Pro meeting?

I'd recommend actually downloading the movie file, and then upload it to connect. That way, it will stream from the connect server to the participants, both audio and video.
Another way, not doable with YouTube though, is to use Refined Data's custom pod Talking Stick - that allows you to enter a video stream/URL and transmit it in the connect room.

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Is Adobe Connect Meeting secure?

All communications between the Adobe Connect Server and client machines can be protected using Secure Sockets Layer (SSL) encryption and are DCTS JITC certified. This enables more secure delivery of data, voice, and video between Adobe Connect Server and Adobe Connect applications and end users.

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