Web conferencing for Business
Web conferencing offers the opportunity to host or attend business meetings using a computer and Internet service. Many small, medium and large companies are using web conferencing to conduct internal meetings with employees who are not physically all in one location. Businesses are also using web conferencing to hold external meetings with prospects and clients. Web conferencing benefits businesses by saving time, money and company resources for holding meetings, conferences, training sessions and more.
Saves on Travel Cost and Time
Prior to web conferencing in business, if you wanted to bring together a sales team spread out across the country or meet face-to-face with a client who lives out of town, you (or they) had to travel. Not only can travel be expensive but it also takes time. Web conferencing saves businesses time and money. Within a few minutes, meeting attendees can log on to the meeting without wasting time at the airport or spending money on a ticket. Even if the business pays for a web conferencing service, it is typically less expensive than travel expenses.
Increases Work Efficiency
Scheduling meetings typically takes more work than simply inviting or mandating attendees. If you’re the host, you have to book a conference room, plan the agenda and in some cases order catering and more. Web conferencing eliminates all of these booking needs, which means putting together a meeting is faster and easier than face-to-face meetings.
Related Reading: How to Use a Web Cam to Conference Across the Web
It can be difficult to hold an impromptu meeting when the people you need to meet with are not local. Web conferencing provides more flexibility. Typically, you send an email invitation or pick up the phone to alert attendees of the web conference. Within minutes, attendees can log into the web conference system and the meeting starts.
Web conferencing allows the host to upload slides and other graphics, too. With the audio and visual components of holding a web conference, the format helps to increase the engagement level of the conference attendees.
Eliminates Geographic Barriers
Since anyone with an Internet connection and computer can attend a web conference, web conferencing eliminates geographic barriers of all kinds. Web conferencing opens up possibilities for communication with employees and customers worldwide.
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How did web conferencing change businesses?
Ultimately businesses were able to cut costs because #1) people no
longer had to travel and #2) offices no longer had to house all
employees as certain employees could work remotely (from home or
wherever). Also, in terms of recruitment, hiring and operational
management, people didn't have to be in the same location to apply
for or fulfill their jobs. If you want to try it out, I'd start